1.1 The procuring agency is: : [Samtse Dzongkhag Administration]

1.1 The name, identification number and number of lots within this procurement are: [Procurement of Office furniture’s for the Financial year 2026-2027, Tender ID: 29727 and single lot]

1.1 The procuring agency is: : [Samtse Dzongkhag Administration]

1.1 The name, identification number and number of lots within this procurement are: [Procurement of Office furniture's for the Financial year 2026-2027, Tender ID: 26461 and single lot]

5.1 All goods and related services to be supplied under the contract shall comply with________ [If any specify requirements to comply with laws related to environment and others as case may be. For e.g., ozone depleting substances prohibition]

5.1 All goods and related services to be supplied under the contract shall comply with________ [NA]

Pre-Bid Meeting shall be held on ______ [Insert date& time, if applicable] _____at the address given below ______ [insert address]

Pre-Bid Meeting shall be held on ______ [NA] _____at the address given below ______ [NA]

9.1 (a) The minimum number of years of experience in the supply of goods and related services is: [specify the number of years of experience if required and the evidence to be submitted by the bidder]

9.1 (b) The specific experience in the supply of similar goods and related services is: [specific experience requirement in terms of value and number of similar supplies if required and the evidence to be submitted by the bidder]

9.1 (c) The minimum amount of financial resources is Nu. [specify minimum amount of financial resources if required and evidence to be submitted by the bidder]

9.1 (d) The minimum production capacity or availability of equipment is: [specify the minimum production capacity or equipment availability if required and the evidence to be submitted by the bidder]

9.1 (e) Any other criteria relevant criteria [specify any other relevant criteria]

9.1 (a) The minimum number of years of experience in the supply of goods and related services is: [specify the number of years of experience if required and the evidence to be submitted by the bidder]

9.1 (b) The specific experience in the supply of similar goods and related services is: [specific experience requirement in terms of value and number of similar supplies if required and the evidence to be submitted by the bidder]

9.1 (c) The minimum amount of financial resources is Nu. [specify minimum amount of financial resources if required and evidence to be submitted by the bidder]

9.1 (d) The minimum production capacity or availability of equipment is: [specify the minimum production capacity or equipment availability if required and the evidence to be submitted by the bidder]

9.1 (e) Any other criteria relevant criteria [NA]

The language of the Bid is: [English/ Dzongkha]

The language of the Bid is: English

The Incoterms edition is: [insert year of current edition]

The final destination (Project Site) is: [Samtse]

The Incoterms edition is: [insert year of current edition]

The final destination (Project Site) is: [Samtse Dzongkhag Administration]

The Bidder [is] required to quote in Ngultrum (BTN) the portion of the Bid Price that corresponds to expenditures incurred in Ngultrum (BTN) in Bhutan.

The Bidder is required to quote in Ngultrum (BTN) the portion of the Bid Price that corresponds to expenditures incurred in Ngultrum (BTN) in Bhutan.

The period of time for which the Goods are expected to be functioning (for the purpose of spare parts, special tools, etc) is [insert period].

The period of time for which the Goods are expected to be functioning (for the purpose of spare parts, special tools, etc) is [NA].

Manufacturerâ??s Authorization [insert â??isâ?� or â??is notâ?�] required

Manufacturer’s Authorization is required

A margin of twenty percent (20%) Domestic Preference [shall] apply.

A margin of twenty percent (20%) Domestic Preference shall apply.

The Bid validity period shall be [normally 30] days.

The Bid validity period shall be 30 days.

The amount and currency of the Bid Security is [Nu. 10500]

The amount and currency of the Bid Security is as per the notice 

Evaluation will be done for [insert Items or Lots]

[Select one of the two sample clauses below as appropriate:

Bids will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful Bidder.

Or

Bids will be evaluated lot by lot. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed to be not included in the Bid and, provided that the Bid is substantially responsive, the average price of the missing item(s) quoted by substantially responsive Bidders shall be added to the Bid Price and the equivalent total cost of the Bid so determined will be used for price comparison.]

Evaluation will be done for item wise.

[Select one of the two sample clauses below as appropriate:

Bids will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful Bidder.

In the event of a tie in bid prices among two or more bidders, the Procuring Agency may adopt the following measures to determine the award: [Assessment of Past Performance or Relevant Experience: Preference may be given to the bidder demonstrating superior past performance or relevant experience in similar assignments, as evidenced through prior evaluations or contract records;

OR

Use of a Random Selection Method: Where the tied bidders are equally qualified and agreeable, the Procuring Agency may resort to a transparent and documented method such as a coin toss or drawing of lots to determine the successful bidder,

OR

any other criteria]

In the event of a tie in bid prices among two or more bidders, the Procuring Agency may adopt the following measures to determine the award: [Assessment of Past Performance or Relevant Experience: Preference may be given to the bidder demonstrating superior past performance or relevant experience in similar assignments, as evidenced through prior evaluations or contract records;

OR

Use of a Random Selection Method: Where the tied bidders are equally qualified and agreeable, the Procuring Agency may resort to a transparent and documented method such as a coin toss or drawing of lots to determine the successful bidder,

OR

NA

The Project Site(s)/Final Destination(s) is/are; [insert name(s) and detailed information on the location(s) of the site(s)]

The Project Site(s)/Final Destination(s) is/are; Samtse Dzongkhag Administration

The Procuring agency is: [insert complete legal name of the Procuring agency]

The Procuring agency is: Samtse Dzongkhag Administration

The language shall be: [insert the name of the language]

The language shall be: English

For notices, the addresses shall be:

For the Procuring agency:

Attention: [insert full name of person, if applicable]

Address: [insert full address including, as appropriate, street address and

number, floor, room number, city], Bhutan

Telephone: [insert telephone number, including country and city codes]

E-mail address: [insert e-mail address, if applicable]

For notices, the addresses shall be: Samtse Dzongkhag Administration

For the Procuring agency: Samtse Dzongkhag Administration

Attention:Jigme Choki

Address: Samtse Dzongkhag Administration, Bhutan

Telephone: [NA]

E-mail address: [NA]

Details of Shipping and other Documents to be furnished by the Supplier are [insert the required documents, such as a negotiable bill of lading, a non-negotiable sea way bill, an airway bill, a railway consignment note, a road consignment note, insurance certificate, Manufacturerâ??s or Supplierâ??s warranty certificate, inspection certificate issued by nominated inspection agency, Supplierâ??s factory shipping details etc]. The above documents shall be received by the Procuring agency before arrival of the Goods and, if not received, the Supplier will be responsible for any consequent expenses.

Details of Shipping and other Documents to be furnished by the Supplier are such as a negotiable bill of lading, a non-negotiable sea way bill, an airway bill, a railway consignment note, a road consignment note, insurance certificate, Manufacturer’s or Supplier’s warranty certificate, inspection certificate issued by nominated inspection agency, Supplier’s factory shipping details etc]. The above documents shall be received by the Procuring agency before arrival of the Goods and, if not received, the Supplier will be responsible for any consequent expenses.

Sample provision

GCC13.1â??The method and conditions of payment to be made to the Supplier under this Contract shall be as follows:

Payment for Goods supplied from abroad:

Payment of the foreign currency portion shall be made in ( )

(i) Advance Payment: Ten percent (10%) of the Contract Price shall be paid within thirty (30) days of signing of the Contract, and upon 

submission of a claim and an advance payment guarantee for the

equivalent amount valid until the Goods are delivered and, in the

form, provided in the Bidding Documents.

(ii) On Shipment: Eighty percent (80%) of the Contract Price of the

Goods shipped shall be paid through an irrevocable confirmed letter

of credit opened in favor of the Supplier in a bank in its country, upon

submission of the documents specified in GCC Clause 13.

(iii) On Acceptance: Ten percent (10%) of the Contract Price of the Goods

received shall be paid within thirty (30) days of receipt of the Goods

upon submission of claim supported by the acceptance certificate

issued by the Procuring agency.

Payment of the local currency portion shall be made in Bhutanese

Ngultrum (BTN) within thirty (30) days of presentation of a claim

supported by a certificate from the Procuring agency declaring that the

Goods have been delivered and that all other contracted Services have

been performed.

Payment for Goods and Services supplied from within Bhutan:

Payment for Goods and Services supplied from within Bhutan shall be made in [currency], as follows:

(i) Advance Payment: Ten percent (10%) of the Contract Price shall be paid within thirty (30) days of signing of the Contract against a simple receipt and an advance payment guarantee for the equivalent amount and in the form provided in the Bidding Documents.

(ii) On Delivery: Eighty percent (80%) of the Contract Price shall be paid on receipt of the Goods and upon submission of the documents specified in GCC Clause13.

On Acceptance: The remaining ten percent (10%) of the Contract Price shall be paid to the Supplier within thirty (30) days after the date of the acceptance certificate for the respective delivery issued by the Procuring agency.

Sample provision

GCC13.1—The method and conditions of payment to be made to the Supplier under this Contract shall be as follows:

Payment for Goods supplied from abroad:

Payment of the foreign currency portion shall be made in ( )

(i) Advance Payment: Ten percent (10%) of the Contract Price shall be paid within thirty (30) days of signing of the Contract, and upon 

submission of a claim and an advance payment guarantee for the

equivalent amount valid until the Goods are delivered and, in the

form, provided in the Bidding Documents.

(ii) On Shipment: Eighty percent (80%) of the Contract Price of the

Goods shipped shall be paid through an irrevocable confirmed letter

of credit opened in favor of the Supplier in a bank in its country, upon

submission of the documents specified in GCC Clause 13.

(iii) On Acceptance: Ten percent (10%) of the Contract Price of the Goods

received shall be paid within thirty (30) days of receipt of the Goods

upon submission of claim supported by the acceptance certificate

issued by the Procuring agency.

Payment of the local currency portion shall be made in Bhutanese

Ngultrum (BTN) within thirty (30) days of presentation of a claim

supported by a certificate from the Procuring agency declaring that the

Goods have been delivered and that all other contracted Services have

been performed.

Payment for Goods and Services supplied from within Bhutan:

Payment for Goods and Services supplied from within Bhutan shall be made in [currency], as follows:

(i) Advance Payment: Ten percent (10%) of the Contract Price shall be paid within thirty (30) days of signing of the Contract against a simple receipt and an advance payment guarantee for the equivalent amount and in the form provided in the Bidding Documents.

(ii) On Delivery: Eighty percent (80%) of the Contract Price shall be paid on receipt of the Goods and upon submission of the documents specified in GCC Clause13.

On Acceptance: The remaining ten percent (10%) of the Contract Price shall be paid to the Supplier within thirty (30) days after the date of the acceptance certificate for the respective delivery issued by the Procuring agency.

The packing, marking and documentation within and outside the packages shall be:[insert in detail the type of packing required, the markings on the packing, and all documentation required]

The packing, marking and documentation within and outside the packages shall be:[NA]

Insurance [any other conditions]

Insurance [NA]

Responsibility for transportation of the Goods shall be as specified in the Incoterms.

If not in accordance with Incoterms, responsibility for transportation shall be as follows: [insert â??The Supplier is required under the Contract to transport the Goods to a specified place of final destination within Bhutan, defined as the Project Site. Transport to such place of destination in Bhutan, including insurance and storage as shall be specified in the Contract, shall be arranged by the Supplier, and related costs shall be included in the Contract Priceâ?�; or any other agreed upon trade terms (specify the respective responsibilities of the Procuring agency and the Supplier)]

Responsibility for transportation of the Goods shall be as specified in the Incoterms.

If not in accordance with Incoterms, responsibility for transportation shall be as follows: The Supplier is required under the Contract to transport the Goods to a specified place of final destination within Bhutan, defined as the Project Site. Transport to such place of destination in Bhutan, including insurance and storage as shall be specified in the Contract, shall be arranged by the Supplier, and related costs shall be included in the Contract Price”; or any other agreed upon trade terms (specify the respective responsibilities of the Procuring agency and the Supplier

Inspections and tests shall be conducted at: [insert names of locations] The inspections and tests shall be: [insert nature, frequency, procedures for carrying out the inspections and tests]

Inspections and tests shall be conducted at: Samtse Dzongkhag Administration.The inspections and tests shall be: as per the specifications.

The liquidated damages shall be: [normally between 0.05 to 0.1] % per day.

The liquidated damages shall be: 0.07 % per day.

The period of validity of the Warranty shall be: [insert number] days. For the purposes of the Warranty the place(s) of final destination(s) shall be: [insert name(s) of location(s)]

The period of validity of the Warranty shall be: 365 days. For the purposes of the Warranty the place(s) of final destination(s) shall be: Samtse Dzongkhag Administration

The period for repair or replacement shall be: [insert number] days.

The period for repair or replacement shall be: 7 days.

The rules of procedure for arbitration proceedings pursuant to GCC Sub-Clause 34.2 shall be as follows:

(a) Contract with a Bhutanese Supplier:

In the case of a dispute between the Procuring Agency and a Bhutanese Supplier, the dispute shall be referred to Bhutan Alternative Dispute Resolution Center (BADRC) for arbitration.

OR

(b) Contract with a foreign Supplier:

Contracts entered into with foreign suppliers may have practical advantages in resolving disputes through international commercial arbitration over other dispute settlement methods. The Procuring agency may wish to consider the rules that govern the arbitration proceedings, such as:

â??Any dispute, controversy or claim arising out of or relating to this Contract, or breach, termination or invalidity thereof, shall be settled by arbitration in accordance with ( Select as appropriate):

i. UNCITRAL Arbitration Rules;
 

ii. Rules of Conciliation and Arbitration of the International Chamber of

Commerce;

iii. Rules of the Arbitration Institute of the Stockholm Chamber of

Commerce;

iv. Rules of the London Court of International Arbitration.

v. Singapore International Arbitration Centre

The rules of procedure for arbitration proceedings pursuant to GCC Sub-Clause 34.2 shall be as follows:

(a) Contract with a Bhutanese Supplier:

In the case of a dispute between the Procuring Agency and a Bhutanese Supplier, the dispute shall be referred to Bhutan Alternative Dispute Resolution Center (BADRC) for arbitration.